The Quick Chits system has been designed to make editing and managing paperless chits as simple and quick as possible. In the following Walkthrough articles we will break down each section of the editor to show you how it all works.
All of the artists which have been added to the shoot are displayed in a list down the left-hand side of the screen. To the right of each name are the details of their paperless chit and to the far right is chit total. This total will change as time and costs are added/removed from the chit.
In order to make changes, you first need to select the artists which you want to apply the changes to. You can select artists by clicking on their name or by typing in the search field (just above the artist list). You can also select all artists by clicking the Select all chits toggle button.
Paperless chits follow a simple process as they move through Quick Chits. When an artist is added to the shoot their chit begins as Pending. These chits will only have a call time value as no other information has been recorded yet. The call time can be changed by entering a time into the time field and then pressing the Set Call Time button.
The next steps are to Sign in and Sign out the chit by entering a time and clicking the corresponding buttons. This is typically done when an artist arrives at the shoot and when they leave again (respectively) but you can perform these actions multiple times to keep updating the sign in/out values as required.
You also have the option to mark an artist as a No Show which drops their chit to the end of the list and sets the value to zero. Or you can Cancel the artist with the corresponding cancellation fee (50% or 100% of the standard rate).
Once you are happy with your chit, the final stage is to Send Remittance which emails a copy of the paperless chit to the artist for approval. Once the artist reviews the chit, the status will change to Artist Accepted or Artist Rejected based upon their feedback. You have the option of amending and resubmitting the chit again if you like.
Please note that a date field is available where shoots (specifically night shoots) span multiple days. Remeber to set the date too (as well as a time) where necessary to ensure that the chits are calculated correctly.
The different rate types have different base rates (e.g. standard day, night call, fitting, etc.) and different ways of handling travel and meal allowances. However the way that you select them and apply them to the chits is always the same.
These three tabs allow you to set basic properties on the chits like base rate, travel supplements and meal curtailing. When you click on the save button, the settings shown in the panel are mirrored to the selected chits. Note that this can cause supplements to be either added or removed depending on the existing settings on each chit.
All of the selected values are calculated as per the rate card in the Shoot. The chits update automatically to reflect the calculated price and you can hover your mouse over the total value on the right to see a price breakdown of each item.
Supplementry and Negotiable fees are similar to the other fees discussed in the previous Walkthrough. The main difference though is that a chit can be assigned multiple different Supplementary or Negotiable fees so the method for adding them to a chit is slightly different.
Each tab includes a panel for adding or removing the corresponding fee. Fees created through the Add panel will be added to selected chits (in addition to the other Supplementary or Negotiable fees they already have assigned). The Remove panel will show all the existing fees applied to the selected chits and allows you to remove fees you have previously added.
The Neogtiables panel also includes the Update panel which allows you to amend existing Negotiable fees. With this panel you can change name or price, or set whether the fee should apply agency commission or be zero commission.
The Agreement panel allows you to ignore the rate associated with shoot (e.g. PACT or FAA) and to specify Custom rates instead on the selected chits.
If you assign a chit as Custom then all rates are ignored except for custom negotiable fees. This allows you to create completely custom chits e.g. for young artists or amateur productions.
Mistakes can happen and sometimes a chit can be accidentally cancelled or approved when it shouldn't have been. In this situation the agent can use the Reset to Pending button to reset a chit back to the start. Because this action can be disruptive, production users will need to contact the agent if they need to reset a chit to pending (this feature is available to agent users only).